LLUSM iPad Policy
Loma Linda University School of Medicine (LLUSM) provides iPads to support its academic, research, and patient care missions. All use of this resource shall be professional, ethical, and consistent with the University’s mission. This policy is an addition to the Information Systems Policy in the LLU Student Handbook which students are expected to be acquainted with and adhere to.
- Devices require a passcode to prevent unauthorized use
- Devices must have a device tracking system, such as “Find my iPad,” to help locate them if the iPads are misplaced
- LLUSM will purchase Apple Care for the iPads. Any costs for damage or repair or replacement beyond that are the responsibility of the student.
- A LLU Exchange email account must be actively associated with the device
- Wallpapers, screensavers, or other publicly visible aspects of your devices (i.e. cases, covers) must be professional and appropriate for a public or patient-care environment
- Devices must be used in accordance with institution infection control practices where applicable
- Students must adhere to federal and state laws pertaining to copyright and intellectual property rights for software, textbooks, music, video, or other media on peer-to-peer or file sharing sites
- Still and video photography shall not be used to capture or transmit any patient data or patient identifiers (including anatomy lab settings)
- Information related to patient care or clinical work may not be posted anywhere online or transmitted electronically. This includes direct identifiers of patients and specific events as well as any indirect comments that, when combined with other information available online such as place of work, may lead to identification of patients. Students that choose to participate in an online community or other form of public media should do so with the understanding that they are accountable for any content posted online. Failure to abide by the professional behavior set by this policy and institution may lead to disciplinary action, up to and including dismissal.
Missing, lost, or stolen devices must be reported to the LLU Helpdesk* within 24 hours.
For all iPad-related support including assistance with set-up, contact the LLU Helpdesk.
*LLU Helpdesk │Randall Amphitheater, Room 226│ (909) 558-8053 or x48611│firstname.lastname@example.org
Professionalism and Mobile Devices: Guidance for the Clinical Setting
Students who use mobile devices (smartphones or tablets) in the clinical setting need to be mindful of how they use these devices to ensure professionalism and appropriate ettiquette. Below are guidelines for ensuring responsible use of mobile devices in the clinical setting.
- Comply with all patient privacy policies, including HIPAA policies. Take absolutely no photographs or videos, save nothing related to patient care to your device, use strong passwords, and use your device with care in clinics.
- Be aware of varying policies regarding mobile devices at different clinical sites. Do not make assumptions about what is acceptable.
- When using your mobile device, explain to your patient why you are using your device. Tell them what you are looking at and gain their cooporation (e.g. "I will be looking at your medical record while I'm talking to you, is that ok?")
- Always face your patient directly, even when using your mobile device.
- If you are going to break eye contact with your patient for an extended period of time, warn them (e.g. "please excuse me for a moment while I type").
- Do not use your mobile device to check your email or do other non-work related tasks in front of patients.
- Engage your patient with information on your device when and where it is appropriate like to show them lab results or educational material about their condition.
- Put your device away when you are not using it so it does not become a distraction to your patient.
- Practice using your device in appropriate ways in front of friends and colleagues to maximize your ability to use a device while maintaining patient-centeredness.